This vacancy is now closed

Purchase Ledger and Property Administrator - Glasgow

Central Office
Ref: 904 Date Posted: Tuesday 05 Sep 2017
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G1 Group is Scotland’s largest and most diverse independent hospitality group, a privately owned and truly entrepreneurial business, we hold a collection of over 100 leased pubs, and over 55 managed house venues.  An eclectic mix, each is individually branded, ranging from Bars, Restaurants, Cinemas, large event venues and a Casino, the group also boasts a training academy that services the hospitality Industry.

We are currently looking for an enthusiastic and experienced Purchase Ledger and Property Administrator to join our head office team in Glasgow.


Summary of role

You will be responsible for the purchase ledger function within the property department. Ensuring each order has been coded appropriately, chasing approval and issuing order numbers for all maintenance and projects orders. Assisting with department presentations and general department administration tasks.


Key Duties & Responsibilities:

Code and issue order numbers for all maintenance and project orders 

Resolve invoice queries efficiently and effectively when required

Code, check and get approval for invoices without purchase orders

Send invoices out for approval

Chase invoices out for approval

Weekly checks on hire equipment

Complete new supplier forms and set up

Deal with suppliers and contractors

Assist with PowerPoint presentations for department meetings 

Department administrative tasks such as filing, scanning, ordering stationery etc


Required Skills and Experience:

Experience of working in a similar role is essential

Excellent IT literacy

Excellent work ethic

Great communications skills

Strong team player

Good awareness of deadlines

A calm manner when dealing with suppliers on the telephone

Accurate and numerate

Purchase Ledger experience

Word processing and Excel skills

Ability to work in a fast paced environment