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Project Administrator - Glasgow

Central Office
Ref: 905 Date Posted: Monday 16 Oct 2017
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Job Title – Project Administrator 

Hours – Monday to Friday 9am – 5.30pm 

Salary – Depending on experience

G1 Group is Scotland’s largest and most diverse independent hospitality group, a privately owned and truly entrepreneurial business, we hold a collection of over 100 leased pubs, and over 55 managed house venues.  An eclectic mix, each is individually branded, ranging from Bars, Restaurants, Cinemas, large event venues and a Casino, the group also boasts a training academy that services the hospitality Industry.

Summary of role

Responsible for the administration of all projects, tracking and analysing project reports ensuring the project team are fully aware of costs and changes. Liaising with the design team and ordering of FF&E. Collating and assisting with department presentations and reporting.         

Responsibilities

  • Construction project administration 
  • Procurement of interior designer items
  • Tracking project invoices and budgets
  • Liaising with the design team 
  • Arranging site meetings
  • Dealing with suppliers and contractors
  • Analysing project reports, highlighting variations and reporting to the relevant people
  • Collating and producing O&M Manuals for all sites
  • Producing PowerPoint presentations for department meetings 
  • Raising purchase orders for all project orders and assisting with maintenance orders as and when required
  • Department administrative tasks such as filing, scanning and archiving files 

Knowledge & Skills

  • Previous experience of working with a PO system would be a distinct advantage
  • Competent with MS Office, including Microsoft Excel
  • Attention to detail and accurate data entry
  • Proven ability to plan and organise effectively
  • Excellent business communication skills (verbal and written)
  • Able to engage effectively with employees, clients and suppliers at all levels
  • Ability to actively display a positive attitude