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Construction Finance Administrator - Glasgow

Central Office
Ref: 543 Date Posted: Tuesday 25 Apr 2017
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G1 Group is Scotland’s largest and most diverse independent hospitality group, a privately owned and truly entrepreneurial business, we hold a collection of over 100 leased pubs, and over 55 managed house venues.  An eclectic mix, each is individually branded, ranging from Bars, Restaurants, Cinemas, large event venues and a Casino, the group also boasts a training academy that services the hospitality Industry.

We are currently looking for an enthusiastic and experienced Construction Finance Administrator to join our head office team in Glasgow.

Responsible for the administration of all projects, tracking and analysing project reports ensuring the project team are fully aware of costs and changes. Liaising with the design team and ordering of FF&E. Collating and assisting with department presentations and reporting.          

Responsibilities

Construction project administration  

Procurement of interior designer items

Tracking project invoices and budgets

Liaising with the design team 

Arranging site meetings

Dealing with suppliers and contractors

Analysing project reports, highlighting variations and reporting to the relevant people

Dealing with utility companies

Collating and producing O&M Manuals for all sites

Producing PowerPoint presentations for department meetings 

Raising purchase orders for all project orders and assisting with maintenance orders as and when required

Department administrative tasks such as filing, scanning and archiving files 

Knowledge & Skills

Previous experience of working with a PO system would be a distinct advantage

Competent with MS Office, including Microsoft Excel

Attention to detail and accurate data entry

Proven ability to plan and organise effectively

Excellent business communication skills (verbal and written)

Able to engage effectively with employees, clients and suppliers at all levels

Ability to actively display a positive attitude